Bay shore Tuesday Night invitationals - notice of race
Notice of Race and Sailing Instructions
The Bay Shore Pursuit Races are invitational regattas held on Tuesday evenings. Participants do not have to be members of the South Bay Cruising Club in order to race. The intent of the program is to encourage sailors of all skill levels to do some stress free, casual racing while developing your sailing/racing skills, meeting new friends and having fun.
If you intend to race in any of the Bay Shore Pursuit Races, please contact:
Ted Drossos or Gary Sebouhian at email@example.com at least one week prior to sailing your first race.
1. RULES: The races will be governed by the most recent “Racing Rules of Sailing”except where specifically changed in these sailing instructions.
2. NOTICES TO COMPETITORS: Notices to competitors will be broadcast on VHF Channel #72 and (when time allows) will be posted on the South Bay Cruising Clubracing website: at www.sbccracing.org Racers shall monitor VHF channel #72 at all times.
3. RACE COMMITTEE: There will not be a race committee boat stationed at the start or finish line. Therefore it is important to monitor VHF Channel #72 to receive the race course selection or other pertinent information.
4. SCHEDULE: Race dates and “Base Starting Times” will be posted on the South Bay Cruising Club racing website at https://www.sbccracing.org/race-schedule “Base Starting Time” will be synchronized to GPS time. The race dates and “Base Starting Times” are as follows:
May 22 – August 9:00 (7:00 pm)
August 14 – September 8:30 (6:30 pm)
September 11 – October 8:00 (6:00 pm)
5. CLASS: There will be only one class which will be a “No Spinnaker” class.
6. START LINE:
6.1: Yachts must start within 3 boat lengths (75 feet) on either side of buoy G”1” located .8nm south of the Bay Shore Town Marina. The starting line is an imaginary line which passes through buoy G”1” and is perpendicular to the first leg of the course.
6.2: Please keep the starting area clear for those boats that are about to start in order to avoid congestion at the starting line. It is very important that no boat be on the course side of the starting line after the “Base Starting Time.”
7. STARTING SEQUENCE:
7.1 There will be multiple (4-5) rapid horn blasts one minute prior to the “Base StartingTime” horn. One minute after the multiple rapid horns, a single long horn will be sounded precisely at the published start time as indicated in the SBCC yearbook and web site. This long single horn marks the “Base Starting Time”. At the “Base Starting Time” horn, yachts with a handicap of 250 may start. Any yacht with a lower handicap will start after a specific amount of time has elapsed after the “Base Starting Time” horn. Every boat will be assigned a separate “Starting Time Offset” based on your boat’s handicap rating and the course chosen to be sailed that night.
7.2 This is a pursuit race, and each yacht will have her own “Actual Starting Time” based on her handicap.
8. COURSES: Detailed course descriptions will be posted on the SBCC racing web site at www.sbccracing.org/bay-shore-tuesday-night-race-courses They will also be e-mailed to you before the beginning of the season.
9. WHAT TO EXPECT:
9.1 You will be e-mailed a spreadsheet before the beginning of each series and whenever there are changes. The spreadsheet will include all the possible course numbers, the names of the skippers, their boat names and sail numbers, their current handicap and their“Starting Time Offset”. The actual course descriptions will not be included on the spreadsheet only the course number.
9.2 The new spreadsheet you receive may have revisions such as adjusted handicaps and changes to “Starting Time Offsets”. Make sure you are using the most recent copy of the spreadsheet. A date will be prominently displayed on each new spreadsheet that will include any updated information for the specific race date.
9.3 Handicaps will be adjusted during the season after each series based on performance in that series
10. WHAT TO DO:
10.1 When you receive your new spreadsheet, print a copy of it and keep it on your boat on Tuesday night. Print out the latest spreadsheet whenever it is revised.
10.2 Once you get to the starting area, listen to VHF channel #72 for the course number that will be run that night.
10.3 After you know what course number is being run, look at your spreadsheet, and follow the selected course number column down until it intersects the row with your specific boat information. There are many courses so it is important that you select the course column that corresponds to the course that will be announced on VHF Channel #72 about 10 minutes before the start of the race. The information in the box where the row and column meet is your “Starting Time Offset”. The “Starting Time Offset” is the number of minutes and seconds that you should start racing after the “Base Starting Time” horn has sounded.
11. EXAMPLE: Let’s suppose that the “Base Starting Time” is 7:00 pm. If your “Starting Time Offset” is +01:32 (1 minute and 32 seconds) you should add this to the “Base Starting Time” and that will be your “Actual Starting Time”.
“Base Starting Time”: 7:00:00 pm
“Starting Time Offset”: +01:32
“Actual Starting Time”: 7:01:32 pm
If your boat has a “Starting Time Offset” that is negative (-), you should subtract the “Starting Time Offset” from the “Base Starting Time” to calculate your “Actual Starting Time”.
12. FINISH LINE:
12.1 Yachts must finish within 3 boat lengths (75 feet) of buoy #G”1.” The finish line is an imaginary line which passes through buoy G”1” and is perpendicular to the last leg of the course. The finish buoy (G1) must be left on the same side as the previous mark of the course as per the course description selected for that night.
12.2 Yachts that finish the race must note their GPS finish time and the boat that finishedimmediately ahead and behind them. This information must be emailed to firstname.lastname@example.org before midnight, or as soon after midnight as possible. The email must include your boat name, sail #, your GPS finish time and the boat that finished immediately ahead and behind your boat.
12.3 There will not be a “committee boat” on station at the finish line to record the order of finish. Our pursuit style racing is intended to be fun and self-governing, with a level of competition. It is also intended to not require any yachts to share the responsibility of “committee boat”. It is imperative that all yachts follow the procedure as outlined in section 12.2.
13. PROTESTS AND REQUESTS FOR REDRESS: These Pursuit races are intended to be casual, fun races, and therefore we request that in the spirit of this venue, please try to avoid protesting your competition. Sometimes simple, polite, verbal communications between skippers can avoid a conflict that would have otherwise escalated to a protest. If that doesn’t work, you always have the option of filing a formal protest.
14.1 Scoring will be done by the pursuit method based on Time-on-Distance. A boat’s time allowance is taken at her start so that the boats’ finishing positions will be their actual finish place.
14.2 There will be five series and each series will consist of four races. Each series will have one throw out race and will be scored on the best three races of that series.
15. SAFETY REGULATIONS: A boat electing to withdraw must broadcast their intensions on VHF radio channel #72. They must also send an email to email@example.com before midnight. They must include their boat name, sail number and a note saying that they withdrew from the race.
16. RADIO COMMUNICATIONS: All boats participating must monitor VHF channel #72.
17. RESULTS: The race results will be e-mailed to the skippers. They will also be published on the South Bay Cruising Club racing website at https://www.sbccracing.org/bay-shore-tuesday-race-results
18. RACE MANAGEMENT: We expect participants to install and use a smartphone app called RaceQs to track your boat and record its finish time. Every participant is encouraged to use this app during all races. Details explaining how to set up the app on your smartphone are covered under a separate publication that can be e-mailed to you before the beginning of the season if requested or can be found on the South Bay Cruising Club racing website at www.sbccracing.org
19. DISCLAIMER OF LIABILITY:
19.1 Competitors participate entirely at their own risk. See the Racing Rules of Sailing, Decision to Race.
19.2 South Bay Cruising Club, their respective officers, employees, agents, Committees, members of the Board of Governors, committee chairpersons, and members will not accept any liability for material damages or personal injury, or death sustained in conjunction with, or prior to, or during or after the Race.
20. CONTACTS: For further information contact:
Gary Sebouhian cell: 516-551-4399 e-mail: firstname.lastname@example.org
Ted Drossos cell: 631-894-2760 e-mail: email@example.com
Revised: February 22, 2018 (3:40 pm)