Bay Shore Invitational Races 2019 Notice of Race and Sailing Instructions
The Bay Shore Invitational Races (BSIR) are a part of the South Bay Cruising Club (SBCC) racing program and are invitational regattas held on Tuesday evenings. Participants do not have to be members of the SBCC in order to race in this venue. The intent of this program is to encourage sailors of all skill levels to do some stress free, casual racing while developing your sailing/racing skills, meeting new friends and having fun. These races have a pursuit style start where the higher handicap rated boats start before the lower handicap rated boats thereby eliminating the anxiety of starting at the same time with all of the other boats in the fleet.
If you intend to race in any of the BSIR races, please contact:
Ted Drossos or Gary Sebouhian at email@example.com at least one week prior to sailing your first race.
1. RULES: The races will be governed by the most recent “Racing Rules of Sailing” except where specifically changed in these sailing instructions.
2. NOTICES TO COMPETITORS: Notices to competitors will be broadcast on VHF Channel #72 and (when time allows) will be posted on the South Bay Cruising Club racing website: at www.sbccracing.org. Racers shall monitor VHF channel #72 at all times.
3. RACE COMMITTEE: There will not be a race committee boat stationed at the starting line. There will be a race committee boat stationed at the finish line in order to record the order of finish. It is important to monitor VHF Channel #72 15 minutes prior to the “Base Starting Time” to receive the race course selection or other pertinent information.
4. SCHEDULE: Race dates and “Base Starting Times” will be posted on the SBCC racing website at www.sbccracing.org The “Base Starting Time” will be synchronized to GPS time. The race dates and “Base Starting Times” are as follows:
June 4 - August 20 19:00 (7:00pm)
August 27 - September 17 18:30 (6:30pm)
September 24 - October 15 18:00 (6:00pm)
5.1: This will be a “No Spinnaker” venue.
5.2: In order for a yacht to qualify to participate it must be self-righting.
5.3: The following classes of yachts will be allowed:
6. COURSES: Detailed course descriptions will be posted on the SBCC racing web site at www.sbccracing.org. They will also be e-mailed to you before the beginning of the season.
7. WHAT TO EXPECT:
7.1 You will be e-mailed a spreadsheet before the beginning of each series and whenever there are changes. The spreadsheet will include all the possible course numbers, the names of the skippers, their boat names and sail numbers, their current handicap and their “Starting Time Offset”. The actual course descriptions will not be included on the spreadsheet, only the course number. The most current “Starting Time Offset” spreadsheet is available at www.sbccracing.org.
7.2 The new spreadsheet you receive prior to each new series may have revisions such as adjusted handicaps and changes to “Starting Time Offsets”. Make sure you are using the most recent copy of the spreadsheet. A Title/Date will be prominently displayed on each new spreadsheet that will include any updated information for the specific race series.
8. WHAT TO DO:
8.1 When you receive your new “Starting Time Offset” spreadsheet, print a copy of it and keep it on your boat on Tuesday night.
8.2 When you arrive at the starting area, hail the committee boat on VHF channel 72 and broadcast your boat name and sail number.
8.3While you are in the starting area, listen to VHF channel #72 for the course number that will be run that night. Continue to listen to your radio for additional information from the committee boat.
8.4 After you know what course number is being run, look at your spreadsheet and follow the selected course number column down until it intersects the row with your specific boat information. There are many courses so it is important that you select the course column that corresponds to the course that will be announced on VHF Channel #72 about 15 minutes before the start of the race. The information in the box where the row and column meet is your “Starting Time Offset”. The “Starting Time Offset” is the number of minutes and seconds that you should start racing after the “Base Starting Time” horn has sounded.
9. EXAMPLE: Let’s suppose that the “Base Starting Time” is 7:00 pm. If your “Starting Time Offset” is +01:32 (1 minute and 32 seconds) you should add this to the “Base Starting Time” and that will be your “Actual Starting Time”.
Example: “Base Starting Time” 7:00 pm
“Starting Time Offset” +01:32
“Actual Starting Time” = 7:01:32 pm
If your boat has a “Starting Time Offset” that is negative (-), you should subtract the “Starting Time Offset” from the “Base Starting Time” to calculate your “Actual Starting Time”.
10. START LINE:
10.1 Yachts will start in the vicinity of the flashing green government buoy “1” in Great Cove. Buoy ”1” is located .8nm south of the Bay Shore Town Marina. The starting line is between buoy ”1” ” and a temporary mark set out by the race committee. The start line is perpendicular to the first leg of the course. Racers should leave buoy “1” on a specific side of their boat as indicated in the Course Description based on the course that is being raced.
10.2: Please keep the starting area clear for those boats that are about to start in order to avoid congestion at the starting line. It is very important that no boat be on the course side of the starting line after the “Base Starting Time.”
11. STARTING SEQUENCE
11.1 There will be multiple (4-5) rapid horn blasts one minute prior to the “Base Starting Time” horn. One minute after the multiple rapid horns, a single long horn will be sounded precisely at the published start time as indicated in the SBCC yearbook and web site. This long single horn marks the “Base Starting Time”. At the “Base Starting Time” horn, yachts with a handicap of 250 may start. Any yacht with a lower handicap will start after a specific amount of time has elapsed after the “Base Starting Time” horn. Every boat will be assigned a separate “Starting Time Offset” based on your boat’s handicap rating and the course chosen to be sailed that night.
11.2 This is a pursuit race, and each yacht will have her own “Actual Starting Time” based on her handicap.
12. FINISH LINE:
12.1 There will be a specific Finish Line that boats must pass through and this line will be described in the Course Description. Yachts must finish by passing between buoy “1” and a mark set out by the race committee. When crossing the Finish Line, buoy “1” must be left on the same side of your boat as the previous mark of the course.
12.2 Yachts that finish the race should call the committee boat on VHF channel “72” indicating their boat name and sail number. Yachts that finish the race should also note their GPS finish time and the boat that finished immediately ahead and behind them. This information will be used should there be a discrepancy with the order of finish as recorded by the committee boat or in the event the committee boat had to leave station.
13. PROTESTS AND REQUESTS FOR REDRESS: These Pursuit races are intended to be casual, fun races, and therefore we request that in the spirit of this venue, please try to avoid protesting your competition. Sometimes simple, polite, verbal communications between skippers can avoid a conflict that would have otherwise escalated to a protest. If that doesn’t work, you always have the option of filing a formal protest.
14.1 Scoring will be done by the pursuit method based on Time-on-Distance. A boat’s time allowance is taken at her start so that the boats’ finishing positions will be their actual finish place.
14.2 There will be five series for the season and each series will consist of four races. Should a race be cancelled, the series will consist of one less race for each race that was cancelled.
14.3 Each individual race will be scored as follows:
The first place boat will receive a score of "1", the second place boat a score of "2" and so on. Boats that were at the starting line but did not start will receive a score equal to the number of boats that started plus "1". Boats that started but did not finish will receive a score equal to the number of boats that started plus "1". Boats that did not appear at the start line will receive a score equal to the number of total boats that participated in that series plus "1".
14.4 Each boat will have one throw out race for each series as follows:
If the series consisted of 4 races there will be one throw out race for each boat.
If the series consisted of 3 races there will be one throw out race for each boat.
If the series consisted of 2 races or 1 race, there will not be a throw out race for each boat. If the series consisted of no races, that series will be dropped.
14.5 Series scoring will be as follows:
The points earned by each boat in each race in the series, less the throw out race, if a throw out race was allowed (see 14.4), will be accumulated. The boat with the lowest accumulated score in each series will be considered the first place boat in that series and so on. In order for a boat to be scored in a series a boat must have finished at least one race in the series.
14.6 When there are mixed classes (PHRF, Sport-boat, Multi-hull), for the purpose of scoring an individual race or a series, the classes will be combined in order to determine relative position against the combined fleet.
As an example, if the order of finish is:
PHRF boat A
PHRF boat B
Sport boat A
PHRF boat C
PHRF boat D
Sport boat B
In the combined fleet, PHRF boat A earns a 1st place, PHRF boat B a 2nd place, Sport boat A a 3rd place, PHRF boat C a 3rd place, PHRF boat D a 4th place, Sport boat B a 5th place. In their respective divisions, PHRF boat A will be considered a 1st place boat in the PHRF division and Sport boat A will be considered a 1st place boat in the Sport division. However, when adjustments are made at the end of a series, PHRF boat A will be adjusted as a 1st place boat, PHRF boat B will be adjusted as a 2nd place boat, Sport boat A will be adjusted as a 3rd
place boat, PHRF boat C adjusted as a 3rd place boat, PHRF boat D adjusted as a 4th place boat, Sport Boat B adjusted as a 5th place boat and so on, in order to maintain the competitive balance within the combined fleet.
14.7 When scoring a series where a boat was the designated Race Committee, the Race Committee will receive a score for that race equal to the average number of points that they earned for that series. Their throw out race will not be included in calculating their average.
15. Series Handicap Adjustments: There must be a minimum of 15 boats in a series that completed at least one race in order for handicap adjustments to be made. In order for an individual boat to qualify for a series scoring adjustment, it must have completed at least 2 races in a series.
After each series, boats that qualify for series scoring will have their PHRF rating adjusted for the subsequent series as follows:
Top 4 Boats
First place boat will lose 16 seconds
Second place boat will lose 12 seconds
Third place boat will lose 8 seconds
Fourth place boat will lose 4 seconds
These boats will be equally divided into 3 sections as follows:
Top/Middle boats will all gain 2 seconds
Middle/Middle boats will all gain 4 seconds
Bottom/Middle boats will all gain 6 seconds
Note: Should the Middle Boats not be able to be divided into three equal sections, the Middle/Middle section will have a larger number of boats.
9 Middle Boats 10 Middle Boats 14 Middle Boats
Top/Middle 3 3 4
Middle/Middle 3 4 6
Bottom/Middle 3 3 4
Bottom 4 Boats
4th boat from bottom will gain 8 seconds
3rd boat from bottom will gain 12 seconds
2nd boat from bottom will gain 16 seconds
Bottom boat will gain 20 seconds
All boats will be adjusted after each series however, a boat can never accumulate a gain or loss of more than 40 seconds in a season.
The BSIR Committee reserves the right to make adjustments to any boats participating in a series in order to maintain a competitive balance.
16. SAFETY REGULATIONS:
16.1 If you race solo, you must wear a personal flotation device at all times. (PFD).
16.2 All equipment required for the participating vessel is to comply with federal, state and local requirements. It is strongly recommended that all sailboat participating comply with US Sailing ISAF Category 4 & 5 equipment requirements.
16.3 A vessel that races must have a working auxiliary engine capable of propelling her at hull speed upwind and carry sufficient fuel to return to home port.
17. RADIO COMMUNICATIONS: All boats participating must monitor VHF channel #72 at all times before and during the race. A boat electing to withdraw must broadcast their intensions on VHF radio channel #72. They must also email to firstname.lastname@example.org before midnight, or as soon as possible after midnight that they withdrew. They must include their boat name, sail number and that they withdrew.
18. RESULTS: The race results will be e-mailed to the skippers. They will also be published on the SBCC racing website at www.sbccracing.org
19. RACE MANAGEMENT:
19.1 All participants install and use a smartphone app called RaceQs to track your boat and record its finish time. It will also be used for safety reasons to keep track of the fleet in the event there are unexpected dangerous weather conditions during a race. It will be used if there be a discrepancy in the recorded order of finish, to help settle protests and to help you analysis your race. Details explaining how to set up the app on your smartphone are covered under a separate publication that can be e-mailed to you before the beginning of the season if requested.
19.2 Failure to run the RaceQs app will result in the racer not being scored unless there are unforeseen technical problems beyond the control of the racer.
19.3 The BSIR Committee has the right to suspend or terminate participation for skippers who display unsportsmanlike conduct or actions and/or have jeopardized the safety of their boat and/or crew or the boat or crew sailed by other skippers.
20. DISCLAIMER OF LIABILITY:
20.1 Competitors participate entirely at their own risk. See the Racing Rules of Sailing, Decision to Race.
20.2 The SBCC, their respective officers, employees, agents, Committees, members of the Board of Governors, committee chairpersons, and members will not accept any liability for material damages or personal injury, or death sustained in conjunction with, or prior to, or during or after the Race.
21. CONTACTS: For further information contact:
Gary Sebouhian cell: 516-551-4399 e-mail: email@example.com
Ted Drossos cell: 631-894-2760 e-mail: firstname.lastname@example.org
Revised: April 10, 2019 (1:25 pm)